Board of Directors/Policies/20230127-Minutes

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Minutes of Directors Meeting On January 27th, 2023

Summary[edit | edit source]

Directors Present[edit | edit source]

  • Alexander Zimmerman (AZ)
  • Owen Baines (OB)
  • Tavon Hansen (TH)

Additional Attendees[edit | edit source]

  • None

Meeting Opened at 21:00 UTC and closed at 22:15 UTC.

Key[edit | edit source]

  • AP: Action Point
  • R: Resolution

Action Point Summary[edit | edit source]

Action Point Actor Due Date
Draft Server Access Agreements OB 28/04/2023

Minutes[edit | edit source]

  1. Financial Review (October-December)
    1. R: “Directors resolve that; the financial review should be published for public viewing with the minutes.” (Agreed: AZ, OB, TH)
  2. Review of Company 2022 Tax Return
    1. Corporation Tax return approved by Directors.
    2. Audit exemption was approved by Directors.
  3. Site Reliability Engineering Budget
    1. Concerns were raised regarding how the budget is increasing rapidly based on previous year, but Directors understand the drivers for this are the global energy crisis.
    2. Concerns raised regarding GitHub’s recent decision to end PayPal based sponsorship.
    3. Budget was approved.
  4. Review of Trust and Safety Appeals Policy
    1. Statement read by Directors which proposed adding a time-based appeal category for Trust and Safety appeals.
    2. Directors agreed that this should not be added as time can not affect the organisations liability should behaviour reoccur.
  5. Server Access Agreement
    1. Directors agreed to draft and review a legal agreement for those with access to the production systems.
    2. This was raised by an Engineering Manager as potential way to strengthen against malicious actors.
    3. AP: OB to draft agreements for review at next meeting.



Financial Summary[edit | edit source]

Q4.2022 Q3.2022 Q2.2022 Q1.2022 Q4.2021
Balance £3000.79 £3223.50 £2985.69 £2133.90 £4124
Total Incomings £884.36 £1453.75 £2202.66 £960.75 £2394.68
Total Outgoings £1007.12 £2271.95 £999.72 £2545.23 £1045.99
Outgoings
Admin Fees £15.00 £16.80 £19.80 £21.60 £21.60
Corporation Tax £0.00 £0.00 £0.00 £68.78 £0.00
DSRE Spending £992.12 £2255.15 £979.92 £2434.37 £1024.39
Other Reimbursements £0.00 £0.00 £0.00 £31.48 £0.00
Budget
Approved Total £3369.40 £3369.40 £3900.00 £3900.00 £2200.00
Used So Far £3247.27 £2255.15 £3434.77 £2454.85 £1905.59
Percentage Used 96% 67% 88% 63% 87%